Regardless of the advancement in technology in most businesses these days, we can’t seem to properly manage our printing costs and maintenance. Laser printer is still the best used business printer type today.
By taking the proper maintenance steps, you’ll be ensured that your printer will last for many years to come, giving your business the kind of reliable printing services it needs to produce outstanding results. Here are the ways to maintain your printer and find out how to respond when disaster occurs.
Properly train all users. It’s regrettable that most printer damage in the workplace occurs because of user error. Employees that aren’t trained properly to use printers may end up critically damaging it. To avoid such situations, everyone who uses the printer should be trained in using it. Doing comprehensive training serves to prevent the common user errors that may damage the printer.
The user manual that comes with the machine is a good start. Have everyone in the meeting room and discuss the proper usage. You may also ask your technician to present the proper usage to your office staff. Many manufacturers also have trainers who can assist you, so be sure to ask if you’re still in the process of browsing a laser printer for your business.
Put the printer in a good environment. A good environment is clean, well-ventilated and spacious enough. Another key to maintaining a business printer is finding it a good home because these machines have fairly sensitive parts, so it’s vital that you keep it in as good an environment as possible. Putting it in a clean and spacious environment goes a long way towards avoiding the dirt buildup that can compromise your printer’s moving parts. Doing this keeps it running smoothly and avoids costly printer repair as well.
You should designate an area around the office that’s accessible to everyone, it should be well-lighted and free from fluids. One good idea is to place it in a separate room with all the printing documents – most businesses place it in their store rooms as well.
Use high-quality products.One drawback to using a business printer is the cost of material. Ink and cartridges as well as printing materials can be a bit pricey, which can cause many business owners to utilize cheaper printing products to save money. However, this practice can actually cost you a lot of money in the long run. Poor printing products can end up damaging your printer, forcing you to either replace expensive parts or even buy a new one.
That said, only buy the manufacturer’s designated products for a specific printer. It also comes down to buying a full-pledged Multi-Function Printer (MFP). These all-in-one laser printer models can copy, print, edit, store, fax, and even connect to mobile devices. Using a good business printer goes a long way to boost your business processes and ensures a well-rounded machine that lives up to its designated function.
There you have it! A little training and maintenance is all you need to have a reliable business printer for years to come.